Project Coordinator
MWH
Beaverton, Oregon
project coordinator
coordinator
team
administration
cost
management
construction
purchase orders
work orders
meeting
tracking
microsoft
std
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December 9, 2022
MWH
Beaverton, Oregon
MWH Constructors, providing industry-leading capital construction services, is currently seeking a Project Coordinator to provide on-site support to the project team. This position is located in Beaverton, Oregon.
- Assist project team with preparing monthly billings to clients.
- Assist project team with preparing and processing invitations to bid, cost proposals, purchase orders and work orders.
- Receive, log, track, and distribute documents, in both electronic and paper format for project record maintenance.
- Regularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.
- Assist project team with preparing detailed project schedules and milestones, evaluating project cost forecasts, commitment data and labor productivity reports.
- Assist project team with preparing project change management process. Work with team members to prepare and facilitate delivery of all necessary scope change notice and cost documents to client for approval.
- Create, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.
- Prepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.
- Maintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.
- Assist project team with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.
- Prepare and submit orders for printed drawing sets as requested by the Project Team.
- Maintain tracking and reporting of project status and timelines.
- Other duties assigned.
- High school diploma or GED and a minimum of two years experience in an administration role.
- Current driver s license.
- Experience working with high volume, multi-tasked administration processing activities.
- Effective interpersonal and communication skills, both written and verbal.
- Sound organizational and time management skills, including ability to meet deadlines.
- Experience and knowledge of accounting and budgeting systems and practices.
- Experience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.
- Excellent attention to detail and accuracy.
- Bachelor s Degree in Business Administration preferred. Equivalent combination of experience and training may be substituted.
- 5+ years of experience in a related project coordination role.
- Previous experience with project management software including CMiC, P6 and/or MS Project.
- Experience in the construction industry.
- Group health & welfare benefits including options for medical, dental and vision
- 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
- Voluntary benefits at discounted group rates for accident, critical illness, and hospital indemnity
- Paid Time Off (15 days/year)
- Sick Leave (5 days/year)
- Paid Parental Leave Program
- 10 Paid Holidays
- 401(k) Plan (company matching contributions up to 4%)
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