Executive Assistant Office Manager

Heritage Werks Suwanee, Georgia
executive assistant assistant office manager manager management accounting team executive assistant assistant office manager manager support management operations
November 28, 2022
Heritage Werks
Suwanee, Georgia

We are seeking a highly talented and driven Executive Assistant / Office Manager to support the management of facilities and internal processes that maintain efficient and effective operations for our employees.

  • Are you passionate about helping people achieve their goals and strive for success?
  • Are you a driven professional who can champion ideas and drive projects while managing multiple deadlines?
  • Are you an experienced administrative professional looking to work with a game-changing company as they exceed client expectations and create an enjoyable, one-of-a-kind work environment for employees?

Heritage Werks is the heritage agency of record for DOW 30 and Fortune 500 companies, major luxury and fashion brands, professional sports teams and many others. We are currently seeking an Office Manager/Executive Assistant based out of our Suwanee, Georgia headquarters.

RESPONSIBILITIES:

  • Oversee facility upkeep, maintenance and access controls, plus schedule all related appointments and services
  • Handle shipping and receiving, supplies, office equipment, and business errands
  • Submit expense reports to accounting on behalf of departmental heads
  • Coordinate with IT for company equipment needs
  • Act as a client liaison for onsite meetings and visits, and handle support for all facility visitors
  • Support the management of vendor, service provider and property management relationships and related contracts and price negotiations
  • Coordinate executive calendars and appointments
  • Interface with HR to help account for employee onboarding, PTO and employee files
  • Interface with the accounting department to assist with expense reports, billing codes, petty cash, employee timesheets, etc.
  • Create and execute office operations Standard Operating Procedures (SOPs) as required
  • Ability to delegate and oversee special projects
  • Communicate plans, schedules and budgets clearly throughout the organization by delivering succinct messages, creating clarity and setting expectations. Understand the value of having a team on the same page at all times. Deliver emails that bring the team a smile and sigh of relief, not more questions.
  • Organize everything Files, dates, correspondence, deliverables, meetings, accounting documents, supplies, contacts, numbers and resources making a chaotic world simple.
  • Other duties as assigned based on operational/business needs

BASIC QUALIFICATIONS:

  • Minimum of 2 years Office Management experience within an organization that required critical thinking skills and the ability to manage multiple projects at once
  • Strong project management, organizational and communication skills
  • Unfazed by tight deadlines and conflicting priorities and ability to remain calm under pressure
  • Ability to oversee complex projects using a variety of tools
  • Full awareness of Microsoft Office suite of tools
  • Committed to building a team environment that is calm, joyful and passionate
  • Confident and engaging communicator and presenter
  • Highly organized, with superior attention to detail

CULTURE, BENEFITS & PERKS:

  • You ll work with interesting, creative, welcoming, passionate, kind and curious people, in a culture where many of our employees have developed lifelong friendships.
  • Heritage Werks provides ongoing learning and development opportunities through mentorship, continuing education, annual goal setting and exposure to a variety of hands-on learning opportunities.
  • You ll enjoy a great work environment in a state-of-the art archival facility, including ergonomic workspaces, collaboration areas, indoor / outdoor eating areas, a mother s room and much more all in a beautiful park-like setting.
  • Heritage Werks provides a robust benefits package, with generous paid time off (PTO), paid holidays and a winter break where you can disconnect and enjoy family time at the end of the year, and much more.
  • Heritage Werks offers competitive salaries commensurate with experience.



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