Executive Assistant - Hybrid - 3 Days In Office/2 Days Remote

Company Overview
At Child & Family, we hold two core beliefs. That individuals and communities thrive when supported by strong families and that a community works best when it accepts responsibility for all of its members. These beliefs influence everything we do and have guided our growth since we first opened our doors in 1866.
Job Summary
This is a full-time position that is comprised of supporting two areas of administration; the President/ Chief Executive Officer (CEO) and the Agency Board of Directors. We are seeking an individual who is deeply committed to the Agency mission and vision, works well in a fast paced environment and also provides support to our Executive lead in a professional manner. This executive level assistant portion reports directly to the CEO. At Child & Family, we thrive on productivity and success and welcome applicants with exceptional administrative and project management skills. For more information about our non profit agency, please review the summary of duties and visit our web site at childandfamilyri.org.
FLSA Status: Exempt
Hours: 37.5 per week, 3 days in office, 2 days remote
Supervisory Responsibilities: None
Responsibilities and Duties
- Provide high-level administrative support to the CEO by conducting research, working on the strategic plan, handling information requests, and performing clerical functions such as preparing correspondence and presentations, tracking expenditures, receiving visitors, arranging conference calls, scheduling meetings and taking meeting minutes.
- Acts as a liaison between CEO's office and internal and external stakeholders. Handles confidential and non-routine information and explains policies when necessary.
- Also provides support to Board of Directors and Agency Leadership Team, attends some monthly meetings, sending notices, preparing meeting notices, agendas and packets.
- Provides support with donor acknowledgement correspondence and outreach.
- On behalf of the CEO, completes various task and errands that pertain to the Agency.
Qualifications and Skills
- Bachelor Degree in any field of study or a combination of education and experience which provides the knowledge, skills and abilities to perform the job.
- Experience in senior level administration work transcribing meeting minutes required.
- Experience with handling sensitive, confidential information.
- Team player with a positive attitude is required!
- Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word and PowerPoint.
- Experience using typical office equipment such as telephone, fax, copier, etc.
- Experience tracking and analyzing metrics and data using spreadsheets and other reporting applications.
- Experience in a Human Services / Non-Profit organizational setting highly preferred.
Benefits and Perks
All full-time and part-time employees are considered benefit eligible, temporary employees are eligible for sick time under RI law.
- 12 holidays, 2-4 weeks vacation, 12 sick days, and 1 personal day annually: paid time off is pro-rated for part-time employees
- Blue Cross Blue Shield of RI (https://www.bcbsri.com/) health insurance: 2 plan options
- Fully funded Health Reimbursement Account (HRA)
- Delta Dental of RI (https://www.deltadentalri.com/)
- VSP vision insurance
- Flexible Spending Accounts (https://www.healthcare.gov/have-job-based-coverage/flexible-spending-accounts/) (FSA): dependent care and health care
- Agency paid for New York Life/Cigna life insurance, accidental death and dismemberment, and long-term disability
- Supplemental AFLA (https://www.aflac.com/agents/debra_daly.aspx) C insurance: 5 plans available
- 401(k) plan: traditional and Roth (https://www.investopedia.com/terms/r/roth401k.asp) deferrals available, with company contribution after 1 year of service
- Coastline EAP (https://www.coastlineeap.com/)
- Tuition Assistance Program after 6 months of service
- Employee Referral Bonus Program
- Discounted child care available at Middletown building
- Discounted cell phone discount through Verizon (http://verizon.com/discounts)
- Discounted Nationwide Insurance (https://benefits.petinsurance.com/the-hilb-group-of-new-england-llc-customers) pet insurance
- Discounted YMCA (https://newportymca.org/) membership
- Discounted BJ's (https://www.bjs.com) membership
- Potential for housing assistance on Aquidneck Island only
- Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) eligible
- RI DOH license, bilingual, and advanced degree salary stipends
- Shift differential for night shifts
- Direct deposit and employee self services through Paycom (http://paycomonline.com)
EOE/AAP Participant
Child & Family will not discriminate against any individual on the basis of age, gender, sexual orientation, color, race, creed, national origin, ancestry, religious persuasion, marital status, political belief, pregnancy, military status, veteran status, physical or mental disability that does not prohibit performance of essential job functions with or without reasonable accommodations, genetic predisposition or genetic carrier status, or any other protected category under local, state or federal law, nor will anyone receive special treatment for those reasons, except for reasonable accommodation as required by law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
C&F strives to achieve a workforce that includes representation of qualified affirmative action group members in proportion to the qualified and available target group workforce in the community that we serve.