Billing Coordinator

Potter Anderson & Corroon LLP, a major Delaware law firm with a diverse business practice, is seeking a Billing Coordinator to join our Finance Team. The Billing Coordinator reports to the Billing Manager and compiles, manages, and executes attorney billing; maintains contact with attorneys, staff, vendors, and clients; and observes confidentiality of client and firm matters.

DUTIES/RESPONSIBILITIES:

• Compile and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and legal administrative assistant requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
• Submit invoices electronically and assist in resolving issues that might arise
• Review and verify accuracy of billing supporting documentation as required
• Research and respond to inquiries regarding billing issues and problems
• Identify and resolve billing inaccuracies
• Create billing schedules and various other billing analyses as required
• Effectively interact and communicate with attorneys, legal assistants and clients
• Respond to internal and external inquiries in a timely manner
• Work cooperatively with collections staff and assist with accounts receivable issues to minimize credit balances
• Observe confidentiality of client and firm matters
• Assist with special projects as needed
• Flexibility to work additional hours as needed
• Perform other duties as assigned

REQUIREMENTS:

• High school diploma (Bachelor’s degree preferred)
• Minimum 3 - to 5- years of experience in a similar position. Law firm, corporate legal, or related billing experience required
• Strong analytical, organizational, and data management skills
• Demonstrated ability to communicate clearly and effectively, both in writing and orally with lawyers, staff, vendors, and clients regarding commitments, deadlines, challenges, requests,
• Demonstrated knowledge of MS Excel, Word, and Windows applications. Aderant experience strongly preferred
• Experience with electronic billing systems such as Legal Exchange, CounselLink, TyMetrix and Collaborati. Experience with E-Billing Hub strongly preferred
• Ability to multi-task and meet deadlines in a fast-paced business environment

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Wilmington, DE 19801