Executive Assistant 1
Children's Healthcare of Atlanta
Atlanta, Georgia
executive assistant
assistant
administrative
meetings
meeting
children
expense reports
pm
protocols
medication
patients
senior
administrative experience
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December 31, 2022
Children's Healthcare of Atlanta
Atlanta, Georgia
FULL_TIME
Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).
Work Shift
DayWork Day(s)
Monday-FridayShift Start Time
8:30 AMShift End Time
Worker Sub-Type
Being an employee at Children's is more than just protocols and medication rounds—it’s knowing when a hug is the most important thing in the world to a child. It’s knowing that sometimes laughter really is the best medicine. But, most important, it’s giving patients and families exactly the care they need, when they need it.
Job Description
Experience
- 4 years of administrative experience supporting vice president-level roles
Preferred Qualifications
- Bachelor’s degree in Business, Healthcare, or related field
Education
- High school diploma or equivalent
Certification Summary
- No professional certifications required
Knowledge, Skills and Abilities
- Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
- Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
- Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
- Experience coordinating large-scale VP-level division and team meetings
Job Responsibilities
- Maintains calendar, schedules appointments, and works with leader to manage time.
- Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
- Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
- Approves expense reports as assigned by leader.
- Screens incoming phone calls and manages relationship with outside vendors and internal staff.
- May serve on special projects, committees, or act as manager or department representative.
- Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
- Provides backup when other Executive Assistants are out or need assistance.
- Opens, distributes, reads/handles mail as requested or required.
- Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.
Primary Location Address
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