Surgery Scheduler
NUE1001NUHU
OverlandPark, KS
surgery
insurance
anesthesia
scheduling
procedures
administrator
nurse
manager
surgery
patients
special needs
nursing
yearly
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March 12, 2023
NUE1001NUHU
OverlandPark, KS
FULL_TIME
- Accepts responsibility for and participates in building positive work relationships both within and outside the department.
- Considers priorities and special needs when scheduling preoperative/surgical procedures.
- Schedules procedures according to policies on nursing and anesthesia staff availability, patient needs and physician’s block time.
- Recognizes the importance of checking account balances prior to scheduling another procedure and what the process is to ensure adequate arrangements are made prior to the date of service.
- Schedules adequate turnover time based on cases and physician.
- Coordinates surgical preoperative appointment schedule with clinical preoperative activates.
- Coordinates the yearly block schedule requests with physician office and review with BOM and Administrator. Creates and maintains physician block templates for schedule.
- Maintains schedule according to procedure and physician’s time and staffing requirements.
- Coordinates schedule assessing time and equipment availability; identifies conflicts and adjusts schedule as needed.
- Contact physician offies regarding unused block time for the upcoming two (2) weeks.
- Send out two (2) week availability every Wednesday to all schedulers and active physicians.
- Informs Nurse Manager and Medical Materials of special case needs.
- Prepares Surgery Schedule for review by the Administrator and Nurse Manager - Perioperative so that adjustments may be made as required.
- Contacts anesthesia department regarding any patient add-ons for the next day.
- Demonstrates knowledge on how to schedule multi-specialty and bilateral cases.
- Accurately select the contract tied to the patient insurance.
- Demonstrates knowledge of the insurance verification: process to include obtaining out-of-network and in-network benefits.
- Identifies and demonstrates the process to notify patient of co-insurance and/or deductible responsibility and to establish payment arrangements prior to registration.
- Contact all patients prior to the day of surgery to explain benefits and payment options.
- Demonstrates the process for pre-authorizing a procedure and the steps that need to be completed in the computer system to ensure documentation is captured.
- Explains the process and the steps involved to track whether or not a procedure has been pre-verified and authorized.
- Demonstrates knowledge of the process to collect patient's financial responsibilities at time of service.
- Applies knowledge of the process for completing a promissory note and documenting information in the system.
- Sets patient payment plans up in ePay and logs open notes regarding payment plan in Advantx.
- Utilizes the system to notify the front desk of the co-insurance amount to collect at time of registration.
- Responsible for collecting cosmetic prepayments and notifying anesthesia of the upcoming week’s patients.
- Assumes clerical duties and responsibilities as necessary.
- May open and distribute mail according to Facility policy.
- May prepare bank deposits following Facility cash controls.
- May perform duties of the admitting Receptionist and/or Biller as needed.
- Cross train to Registration Clerk to assist when needed and fill in on vacations.
- Scan charts when down time allows.
- Responsible for any additional discussed and and/or assigned duties from management.
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