Assistant Payroll Manager - Accountant III - Remote/Hybrid
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CDHSCareers
Remote Work/Hybrid Available
Please note: These working arrangements are subject to change.
About this Unit:
This unit exists to support the Human Services system by managing departmental financial operations and resources, to accomplish effectively and efficiently the fiscal and accounting functions related to the diverse programs within the Department of Human Services, to provide fiscal support related to sources and uses of funds to program and budget management, to provide timely and accurate financial data and reports in compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) statements, Federal regulations, and State fiscal rules and accounting controls.
This position exists to provide support to agencies within the Department of Human Services by performing the following functions:
Assist payroll manager in all aspects of the department management and production
Review Rules, processes and implement systems related to leave and pay reporting for new rules and changes
Assist in providing direction to first level supervisors on work products and staff management
Assist with department schedules and multiple deadline calendars for the department
Interface with the training group, the leave case group, supervisors, time systems administration group, accounting department, HR and benefits groups, Union groups and with employees
Reconcile benefits related to payroll details for payments, collections and NTD
Reporting and reconciliations for the department
Apply generally accepted accounting principles, federal, state and department rules and regulations to resolve non-routine issues, disputes and questions concerning hours worked, leave and overtime calculations, and payroll calculations and adjustments for employees
Ensure compliance
Provides customer service
Supervise, coach and train the payroll and timekeeping department
Knowledge, Skills & Abilities
Demonstrated working knowledge of Generally Accepted Accounting Principles and Practices;
Demonstrated working knowledge of Microsoft Office suite, specifically Word, Excel, & Access;
Demonstrated working knowledge and experience working with complex accounting systems, such as CORE or similar product;
Ability to locate and identify discrepancies utilizing spreadsheets and other written communications;
Demonstrated working knowledge of payroll concepts and practices
Demonstrated working knowledge of time reporting concepts and practices
Ability to work with confidential information, and maintain confidentiality;
Ability to derive facts quickly, methodically, and accurately;
Ability to develop constructive and cooperative working relationships with others, and maintain them over time;
Ability to derive logical conclusions from available information, utilizing a combination of judgment and formal guidance, in order to determine if departmental objectives have been met;
Ability to interact with various stakeholders, both internal and external to the unit, and able to demonstrate a strong customer orientation and dedication; and
Excellent communication skills with all levels of contacts
Ability to set and prioritize workload, identify short- and long-term goals and develop strategies to achieve them, and coordinate with internal and external business partners.
Education and Experience:
Four (4) years of professional accounting experience.
AND
Bachelor's degree from an accredited institution in accounting.
Substitutions:
Bachelor's degree from an accredited institution which included 27 semester hours of accounting or auditing, Math, statistics, finance coursework will substitute for the degree requirement.
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the professional accounting experience.
Additional appropriate education will substitute for the required experience on a year-for-year basis.
Definition of Professional Experience: While not fully encompassing, professional accounting experience is defined by the Colorado Department of Human Services as work that typically involves the following components:
Analysis of financial transactions to determine accuracy, completeness, and conformance to established policies and procedures and generally accepted accounting standards
Preparing, analyzing, and interpreting financial reports, statements and records, (e.g. balance sheets, profit and loss statements, amortization and depreciation schedules)
Assembling data and creating financial projections
Developing, implementing, modifying and documenting accounting systems
Reconciliation of accounts
Calculating and estimating effects of proposed changes in operating programs or accounting operations;
Auditing processes
Revenue recognition & contract completion recognition
Account troubleshooting and problem solving
Implementing and/or designing of financial controls
GL system maintenance
Making account recommendations
Preferred Qualifications:
Strong preference will be given to candidates who possess a bachelor's degree in accounting, or have 27 credit hours of accounting or auditing coursework from an accredited college or university
Demonstrated proficiency with Microsoft Office software, specifically Excel and Access
Demonstrated experience working with CORE (Advantage)
Demonstrated experience working with Payroll (CPPS System)
Preference will be given to candidates with public-sector and/or government accounting experience
Demonstrated knowledge and experience with program accounting principles and practices with human-services related programs
Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices
Individuals with prior data systems management experience
Individuals with Kronos Work Force Dimensions experience
Individuals with experience in scheduling tools
Individuals with experience in ticket system management
Conditions of Employment:
The successful candidate in this position must be willing and available to submit to the following conditions:
Must be willing to submit to and able to successfully pass a criminal background check.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
How to Apply
The Assessment Process
For additional recruiting questions, please contact maria.ramos-robinson@state.co.us.
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~