Office Manager

Flagship Pioneering Cambridge, Massachusetts
office manager manager nasdaq team health fsp life sciences founding biology administration zoom venture creation conceived
November 30, 2022
Flagship Pioneering
Cambridge, Massachusetts
FULL_TIME

What if you could join an organization that creates, resources, and builds life sciences companies that invent breakthrough technologies in order to transform health care and sustainability?


Company Summary:

FL70, Inc is one of the latest companies founded through Flagship Pioneering's venture creation engine, where companies such as Moderna Therapeutics, Rubius Therapeutics, and Evelo Therapeutics were conceived and created. Since Flagship's founding in 2000, the firm has originated and fostered the development of nearly 100 scientific ventures resulting in $19+ billion in aggregate value, 500+ issued patents, and more than 50 clinical trials for novel therapeutic agents. FL70 is integrating the latest developments in molecular biology and plant biology to create a new platform technology that enables adaptive, targeted, and sustainable solutions in agriculture.


Position Summary:

We're seeking an energetic and motivated Office Coordinator/Manager with 2+ years of experience to curate a warm and welcoming workplace that supports employee productivity and engagement. In this role, you will work closely with our Administration, Facilities, and Leadership teams to establish policies and implement strategies that make for a safe, innovative, and collaborative workspace. You will ensure that our workplace continues to fulfill the needs of the organization and our team as a whole. The ideal candidate will be comfortable working in a fast-paced environment and is energized by being the point person for a variety of critical path items. If this sounds like a good fit, we'd love to hear from you!

  • Act as the receptionist and point-person for team members and visitors to ensure everyone has an exceptional experience while on-site
  • Manage ordering and stocking of office provisions (beverages, snacks, health products, office supplies), replenish stock as necessary in a proactive manner, maintain an organized storage system
  • Curate monthly lunch menu to provide employees with healthy, delicious, convenient meals 2x per week, order and set up other team lunches as needed
  • Maintain excellent relationships with our vendors
  • Manage electronic and hard-copy filing systems of packing slips to maintain financial accuracy
  • Lead our Party Planning Committee/Committee to Plan Parties with enthusiasm - help the team celebrate birthdays, work anniversaries, holidays, host bi-weekly Happy Hours
  • Act as the first line of defense for our IT team by troubleshooting minor technical issues related to conference rooms, Zoom glitches, forgotten laptop chargers/adapters etc.
  • Assist in running company-wide meetings such as Town Halls and seminars
  • Provide occasional administrative support as needed to key members of the company by serving as backup Executive Assistant to CEO, CSO, and CTO
  • Proactively identify areas where we can improve the employee experience, work cross-functionally to make positive changes
  • Play a key role in welcoming new employees by owning important pieces of the Onboarding checklist
  • Participate in special projects as they come up based on your interests, career goals, and capacity


Your Qualifications

  • Bachelor's Degree preferred
  • 2+ years of relevant experience in office management/administration
  • Previous experience in biotech, hospitality, or operations preferred

If you do not have these exact qualifications but feel you embody the competencies listed below, please apply - we value talent, passion, and potential


Your Strengths

  • Experience working in a fast-paced, cross-functional, dynamic environment
  • High-energy and an innate desire to be helpful
  • A can-do attitude and strong problem-solving skills, a bias towards action and execution
  • Great influencing and relationship building capabilities
  • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
  • Ability to manage conflicting priorities and deliver critical assignments on time and within budget
  • Proficient in Microsoft Office (ideally, advanced knowledge of Outlook), Slack, Zoom and are relatively technically savvy all around
  • Excellent written and verbal communication skills
  • Attention to detail - you know that the little things are the big things
  • Ability to work with minimal supervision and maintain a high standard of confidentiality


Location: 75 Moulton St., Cambridge, MA


More About Flagship Pioneering

Flagship Pioneering conceives, creates, resources, and develops first-in-category life sciences companies to transform human health and sustainability. Since its launch in 2000, the firm has, through its Flagship Labs unit, applied its unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures, resulting in over $50B in aggregate value. To date, Flagship has deployed over $2.2B in capital toward the founding and growth of its pioneering companies alongside more than $18B of follow-on investments from other institutions. The current Flagship ecosystem comprises 41 transformative companies, including Axcella Health (NASDAQ: AXLA), Denali Therapeutics (NASDAQ: DNLI), Evelo Biosciences (NASDAQ: EVLO), Foghorn Therapeutics (NASDAQ: FHTX), Indigo Ag, Kaleido Biosciences (NASDAQ: KLDO), Moderna (NASDAQ: MRNA), Rubius Therapeutics (NASDAQ: RUBY), Sana Biotechnology, Seres Therapeutics (NASDAQ: MCRB), and Sigilon Therapeutics (NASDAQ: SGTX).



Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, FSP ) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering's internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.


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