Office Administrator

Rapidly growing small business, offering unrivaled opportunities for the right candidate

Are you an experienced office administrator with a passion for supporting rapidly growing small businesses?

Are you looking for a role in an organization that is purpose-driven and impacts thousands of lives each year for children and their families?

Are you looking for a position that will allow you to thrive while supporting work-life balance?

We are a thriving pediatric speech therapy practice with a strong entrepreneurial focus seeking a motivated individual to step up and oversee operations of the business.

If you’ve got a natural ability for managing multiple tasks at any one-time, strong communication skills, and a love of systems, this might be the perfect role for you!

About you:

As someone who always aims for excellence, you get a high level of satisfaction from creating constant improvement in the businesses you work for. You are a highly motivated individual with a strong work ethic and a sense of responsibility. Having played a key supporting role in operations and clerical activities of businesses in the past, you now have the desire, and the experience, to run the show supporting a CEO to sit firmly in their role as the visionary of the organization. You also have a desire to work in an organization that is truly making a difference in the community and are seeking a role that allows you to feel a sense of purpose in the work you do. If this is checking off all the boxes for you, we'd love to hear from you.

About the role:

We are looking for a rock star implementer who is excited by the opportunity to streamline and optimize a business to support its continued growth. You ideally have experience with working within a medical business and knowledge of computer technology would also be advantageous.

Core responsibilities are varied and include:

• Strategically completes all need-to-do items around the office while finding ways to make work even faster and more efficient.
• Operations Management: keep day-to-day operations on track. Analyze, streamline and simplify processes.

• Project Management: make sure things happen on time and communicate status.
• People Management: provide guidance and support to our therapy team and clients.
• Metrics Management: regular reporting of key data to CEO

Candidates must have a mature, professional demeanor with an understanding of high-level customer service, project and team management and excellent problem-solving skills. A hands-on approach is imperative. Attention to detail and a desire to drive growth are also required.

Our team is based in Jacksonville, and while this job will initially begin as a remote position, it will eventually migrate to an in-office position in the very near future. We have very high expectations for this role - a fact that will excite the right candidate who is ready to roll up their sleeves and slide right on into their zone of genius working for a company that empowers child and their families through culturally responsive practices. Please note that 2 years of experience in a similar role is a requirement for application.

This role will begin as part-time (0.5 FTE), Tuesday – Thursday (remote) and transfer to full-time Monday-Friday (in-office). This role is proposed to commence ASAP with generous pay, time off for the holidays (& no weekends!), and growth opportunities.

Qualifications
 High school diploma; experience in office administration or relevant field (1-3 years) is
preferred.
 Familiarity with Electronic Medical Records (EMR) and systems.
 Insurance verification experience.
 Proficient in a variety of computer software including: MS Word, PowerPoint, Canva,
GoogleSuite.
 Time management skills.
 Knowledge of maintaining patient privacy and confidentiality.

About us:

We believe that communication is the destination for our clients and staff. By educating and empowering our staff to expand their practices through collaboration, compassion, and “can-do” attitudes, we help them realize their fullest potential while also achieving their personal dreams.

In this way, our work has a ripple effect far beyond that which we can see, and we are looking for someone who is inspired and excited to support a business dedicated to having a positive impact in the community. Founded in 2019, the business has grown exponentially in the last 12 months and is on track to double in size again this year, this role presents unparalleled opportunities for the right person.

If you believe that your values align with ours and you see yourself becoming part of our dynamic team, please provide a cover letter outlining why you would like to work with us and explaining your suitability for the role, along with a current resume and the names of three professional references.

Job Types: Part-time, Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Jacksonville, FL 32207: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: Hybrid remote in Jacksonville, FL 32207