Office Administrator

Description

A Career at Rheem: Where Comfort Is Your Calling

At Rheem, we're dedicated to bringing comfort to people's lives. And, as a leading global manufacturer of heating, cooling and water heating equipment, we're innovating all-new ways to deliver just the right temperature while saving energy, water and supporting a more sustainable future. It's an exciting challenge that requires a team of talented, passionate people with a diverse set of skills. From engineers to accountants, sales professionals to support experts, Rheem depends on people to power our innovations. Join Rheem, and help shape the future of products that impact people's lives-every day.

Summary

The Office Administrator is responsible for maintaining the efficient and professional operation of the Rheem Americas Water Heating Division (WHD) location while managing a variety of projects and tasks at the direction of the Senior Executive Assistant. The incumbent provides administrative support to and engages with employees at all levels of the organization as well as industry leaders, government officials, and customers.

What You'll Do

• In coordination with other key administrative support responsibilities, maintain and optimize daily operations for the WHD location.
• Manage general reception duties and coverage.
• Serves as a friendly, responsive resource for all employees, callers, and visitors.
• Ensures the reception area, reception kitchenette, office supply room, café, quiet room, and conference room spaces throughout the WHD office are professionally maintained and tidy.
• Effectively manages conference room scheduling while utilizing proper judgment to maintain confidentiality about meeting topics or attendee involvement.
• Ensures conference rooms are properly set up and functional in advance of meetings and equipment has been stored and is properly powered down after meetings end.
• Assembles and copies materials for internal and external meetings.
• Manages all catering requests for the corporate office independently and for the C-suite, as directed. This includes placing orders, providing payment, coordinating delivery to proper meeting room location, ensuring catering has been properly set up and cleaned up after meetings end.
• Manages facilities driven projects to ensure all office equipment and services such as plumbing, electrical, furnishings and AV equipment are functioning properly. Assists with WHD facilities projects as directed.
• Manages office supply inventory including purchasing supplies, daily monitoring and replenishment for copy rooms, restrooms, quiet rooms, reception area kitchenette, café. This includes placing orders, arranging pickup and delivery when needed, sorting delivered products, advising employees when their orders have arrived and returning items for refund if needed.
• Distributes incoming mail and prepares outgoing mail or shipments which may include using the postage meter. Immediately notifies recipient of incoming certified mail, FedEx, UPS, overnight envelopes, packages and boxes.
• Manages budget for WHD 490 general account which includes new vendor set up, coding invoices, processing payment through AP, reconciling financials, re-classifying errors to proper cost code, and reviewing vendor invoices for accuracy.
• Maintains WHD employee phone list and emergency contact list for key personnel.
• Assists with various coordination plans and/or schedules for the training department.
• Acts as a backup for other key administrative support roles as required.
• Assists with WHD office-wide safety and evacuation initiatives.
• Assists Senior Executive Assistant with miscellaneous activities and special projects as needed.
  

What You Need

Job Qualifications

• High school diploma or its equivalent with at least 7 years of experience in the field.
• Relies on experience and judgment to plan and accomplish goals.
  

Required Knowledge, Skills, & Abilities

• Foundational Competencies: Collaboration, Entrepreneurship, Impact, and Agility
• Excellent planning, project management and execution skills
• Excellent communicator in both written and verbal communications.
• Effectively manages conflicting priorities, copes well under pressure and works well during time constraints.
• Proactively addresses issues, resolves problems and makes appropriate recommendations or proposes acceptable and appropriate alternative solutions.
• Demonstrates flexibility and willingness to work unpredictable or occasionally late hours, or on weekends if needed.
• Excellent Computer Skills: (Microsoft Office Suite and Outlook).
  

How To Stand Out

• Bachelor's degree or higher
• Prior experience incorporating setting preferred.
  

Rheem is an Equal Opportunity Employer

Rheem encourages all qualified candidates to apply, including those of any race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The job description above has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Equivalent combination of education, experience, and skills may supplement above minimum job requirements.

For U.S. Based jobs, please note that Rheem is unable to hire candidates to be employed in the following states: Alaska, Hawaii, Idaho, Louisiana, Mississippi, Montana, New Mexico, North Dakota, South Dakota, Vermont, West Virginia, or Wyoming.

Rheem and its subsidiaries do not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee.

Primary Location

US-RC_US_GA-Roswell

Work Locations

Rheem Water Heating - Roswell (GA)

Job

Administration

Organization

Water Heater Division

Schedule

Full-time

Shift

Day Job

Employee Status

Regular

Job Type

Standard

Job Level

Entry Level

Travel

No

Job Posting

Nov 16, 2022, 11:24:22 AM