Proposal Coordinator

EMCOR Government Services, headquartered in Alexandria, VA, has an immediate opening for a talented Proposal Coordinator with graphics and desktop publishing experience who is familiar with all facets of the proposal and bid development process for both government and commercial clients. This position will be located in Alexandria, VA. it is a hybrid position, part of the week in office, part of the week remote.

Essential Duties and Responsibilities:

• Coordinates and develops the structure and design of proposal systems and procedures.


• Manages the creation and development of proposal content including text and graphics.


• Reviews and adjusts proposals as necessary to ensure accurate and efficient submissions.


• Coordinates proposal and bid documents and prepares proposal materials.


• Schedules and runs proposal meetings (Kickoff presentations, color team reviews, stand-up calls, etc.) as assigned by Proposal Managers and Business Solutions leadership.


• Manages and maintains proposal databases to ensure accurate and updated data.


• Analyzes and interprets Requests for Proposals, Requests for Information, and Requests for Qualifications.


• Works with Proposal Managers to produce compliant responses to RFPs, RFQs, and RFIs.


• Assist in the management of the full proposal lifecycle – from initial solution development, to proposal writing, to final editing and compliance assurance, to production and submission.


• Assist in leading solution development and strategic planning activities for all assigned bids and RFPs.


• Provide editorial oversight (for both content and compliance) for other team members at different stages of the bid development process.


• Participate on teams to work with technical subject matter experts and capture team leaders to develop bid and proposal strategies (and associated content) designed to enhance our bid position and to increase win probabilities.


• Prepare tools and products designed to assist other writers and technical subject matter experts develop text and graphics in accordance with win strategies and RFP instructions.


• Coordinate development of graphics, working with technical subject matter experts to illustrate technical and management concepts and convey key proposal messaging.


• Use technology-based tools and software programs (e.g., Teams, SharePoint) for proposal communications, collaboration, scheduling, and development.


• Ensure that all information is consistent with the organization’s brand message, value proposition, business objectives and style standards.


• Edit and proofread proposal sections for style, consistency, and compliance.


• Assist in producing, binding, packaging and shipping all customer documents.


• Support and monitor production of proposals, ensuring that high quality, professional products are created and delivered on time.


• Collaborate with proposal teams in the development and production of technical graphics and marketing collateral


• Utilize graphic design software including Adobe Illustrator, Adobe Photoshop, and Microsoft Visio to develop custom illustrations as needed


• Manage the photo and graphic library to included content, naming, and keywords


• Assist in the development of style guides as needed for templates and related communication materials


• Support the development of corporate templates for use on proposals and manage template library for future use


• Perform text typing and editing, formatting, mail merging and spell checking for certain types of documents and templates


• Keep up-to-date with software and equipment, including Microsoft Office, Adobe Photoshop, Adobe InDesign, and Adobe Illustrator applications


• Must work late hours / weekends periodically throughout the proposal process to submission

Qualifications:

A successful candidate for this position will have the following qualifications:

• Bachelor’s degree (Advanced Degree Preferred) in English, Writing, Journalism, Communications, or related field required.


• Minimum 5 to 7 years of proven experience in government and commercial proposal writing and solution development required.


• Knowledge of facility management, engineering, renovation, modification, and sustainment practices and the management of these practices preferred.


• Understanding of Federal government procurement regulations and practices (including FAR) required.


• Proven ability to be self-motivated and work individually as well as part of a team.


• Must have a strong work ethic and commitment to producing quality work.


• Familiarity with proposal development best practices, such as Shipley or APMP.


• Ability to think critically and draw from several resources to create simple, unified and persuasive documents.


• Capability to multi-task and prioritize work assignments when needed.


• Must be computer savvy and adept at using technologies aimed at communications and proposal development.


• Must be a strong communicator and able to interface within difference levels of the organization.


• Proficiency in Microsoft Word, Microsoft PowerPoint, Microsoft Excel.


• Strong organization skills and an attention for detail.


• Willingness and ability to adapt and learn in a fast-moving environment.


• Active TS/SCI clearance is preferred; however, the successful candidate must be able to option this clearance level.

Physical Demands:

• Ability to tour potential facilities (walking, standing and climbing stairs)

EMCOR Government Services requires all employees to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. EMCOR Government Services is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.