Executive Assistant Board Liaison

Summary

Kitsap Credit Union is hiring for a onsite, full-time hourly Executive Assistant – Board Liaison to work out of our Harborside location in beautiful Kitsap County. Responsible for confidential administrative support to the Board Chair, President/CEO, and the Chief of Administration. Support the C-Suite / Senior Leadership Team as required. Work with the Administration team to ensure the efficient operation of the Department.

Quick Facts

Seniority level: Individual Contributor

Reports to: Chief of Administration

Employment Type: Full Time - Hourly

Working hours: 9am-5pm, with alternate availability required as per Board & Committee meeting schedule

Grade: 8

Industry: Banking

Job Functions: Administration, Executive Assistant

Typical Job Duties

• Provide administrative and logistical support at the direction of the Board Chair, CEO, and the Chief of Administration


• Provide support for the C-Suite / Senior Leadership Team as required


• Provide support to the Board of Directors, committees, subcommittees, and task forces, including Supervisory, Governance, Finance, Compensation, and Strategic Planning


• Act under delegated authority from and in the absence of the Chief of Administration


• Coordinate and manage a comprehensive calendar of Board & Committee in-person and virtual meetings, appointments, and conference calls


• Coordinate logistics and compile agendas and materials for Board and committee meetings


• Coordinate materials to ensure the CEO, Chief of Administration, and Board and committee members are prepared for meetings


• Prepare Board and committee meeting minutes and ensure their review and approval


• Administer and maintain the Board portal, ensuring documents are uploaded and current and all members of the Board and committees have access


• Research, compile, draft, edit, and proofread correspondence, documents, presentations, proposals, and reports


• Manage all Board policies, to include monitoring review dates, ensuring regulatory compliance and that policies have full management and legal review, as required


• Provide assistance to and counsel the Board regarding fiduciary and regulatory duties as described in the Kitsap Credit Union Bylaws

This role may be right for you if you enjoy connecting people to solutions for their needs. You pride yourself on your ability to successfully network. Your previous employers praise your ability to tackle difficult tasks ahead of deadlines, and your previous co-workers talk about your collaborative contributions and team spirit. Your friends consider you the best person to call when they need to find a new community contact, and your family is proud of the way you invest in others

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Basic Qualifications

• Five years administrative experience working for senior level management, interacting frequently with peers and senior level management


• Skills in the use of math, Business English, grammar, writing, and taking and transcribing business meeting minutes

Preferred Qualifications

• Combination of education and experience equivalent to five years in a financial environment preferred

****** Employment is contingent upon satisfactory credit, background, and reference checks. Kitsap Credit Union is an Equal Opportunity Employer. All qualified applicants for employment will receive consideration without regard to sex, marital status, race, color, religion, national origin, age, veteran status, disability, genetic information, or any other protected status. ******

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