Coordinator, Administrative Program

Details

Open Date 07/05/2022

Requisition Number PRN12645N

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 19

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

Monday – Friday, with part-time schedule during business hours (8:00 a.m. – 5:00 p.m) with potential for flexibility and to be set upon hire during conversation with Research Manager.

Is this a work study job? No

VP Area U of U Health - Academics

Department 00848 - Pediatric Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $31,600 to $51,699

Close Date

Job Summary

Job Summary

The Department of Pediatrics Research Enterprise has an immediate need for a part-time Administrative Program Coordinator. This position provides complex program support and resources to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office and the Genomics Summer Research for Minorities ( GSRM ) Internship. This position will also directly provide program coordination for the NIH -funded GSRM Program. This includes working the Research Education Office’s Research Manager to plan program curriculum and activities, ensuring GSRM program goals and objectives are in accordance with established criteria, interpreting program policies and advising program participants on the application of regulations, and assisting in grant reports and renewals.

For an overview of programs coordinated by the Research Education Office, please visit https://medicine.utah.edu/pediatrics/research/education

Responsibilities

Essential Functions

This position reports to the Research Manager for the Research Education Office to provide collaborative support for the Genomics Summer Research for Minorities ( GSRM ) program.

1. Coordinates daily program operations and coordinates program activities of the Genomics Summer Research for Minorities ( GSRM ) program.


2. Develops and implements program goals and objectives.


3. Conducts nationwide recruitment of Underrepresented Minority ( URM as defined by the National Institutes of Health) undergraduate students interested in genomics/genetics research to apply and engage in the GSRM summer program.


4. Works to create national networks for recruitment though communication with various university academic advisors, faculty members, SACNAS meetings, ABRCMS meetings and community advocates.


5. Creates and updates outreach materials such as flyers, presentations and social network sites/pages for recruitment. Develops culturally appropriate student contact forms, application materials, program evaluation forms, curriculum and all supporting documents for GSRM . Writes and edits program related publications and promotional or educational materials.


6. Responds promptly to student inquiry regarding GSRM eligibility, design and focus, and other general questions about GSRM program.


7. Collaborates with University of Utah faculty to arrange culturally sensitive research mentorship arrangements for GSRM Interns. Recruits a diverse group of University of Utah faculty, staff, graduate students and community members to serve as Cultural Mentors for GSRM Interns.


8. Provides direct communication, contact and mentorship to GSRM Interns. Advises staff, students and others regarding program policies, goals and related technical issues.


9. Communicates continuously with GSRM alumni by collecting demographic information, tracking alumni academic/professional progression and relaying information to promote continual research engagement.


10. Supports current GSRM students and GSRM alumni with their next academic steps including writing letters of recommendation and facilitating key professional connections.


11. Monitors program quality and effectiveness and researches improvement methods.


12. Assists with grant writing and other fundraising activities.


13. Assist with preparation of reports, financial statements and records on program status and progress for management and outside agencies.

Problem Solving

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Location

This position is based at the William’s Building in Research Park. After the training period is complete, opportunities for a hybrid telework schedule may be available if supported by operational needs.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Department Specific Preferences

1. Experience with research coordination;


2. Experience with teaching and curriculum development;


3. Experience working with underrepresented minorities ( URM ) student organizations and populations (as defined by the National Institute of Health);


4. Work experience in an academic environment;


5. Experience with grant writing;


6. Experience with CANVAS and/or learning management system;


7. Personal computer proficiency in Excel, Word and PowerPoint and willingness to learn new programs;


8. Excellent organizational and time management skills, with outstanding attention to details; and,


9. Ability to work with student populations.

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

[email protected]

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: [email protected] (%[email protected]) or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.