Senior Coordinator Department Payroll & Administration (Remote) - Neurology
Washington University in St. Louis
Remote
senior
coordinator
payroll
payroll administration
administration
remote
neurology
payroll
accommodation
screening
procedures
compliance
onboarding
February 12, 2023
Washington University in St. Louis
Jackson, MS
Scheduled Hours
40
Position Summary
Leads key administrative and payroll support functions for the department.
Job Description
Primary Duties & Responsibilities
Supervises workflow of department payroll team; reviews and approves payroll-related business process transactions for the department. Assists in correcting or resolving pay or appointment changes, position management and job postings.
Assists employees and managers with Workday, payroll, policy and benefits questions.
Coordinates with Manager to evaluates and maintains policies and procedures related to payroll and administration to ensure consistency of practices across the Department and compliance with University guidelines and external regulatory agencies as well as efficiency and maximum automation.
Facilitates the onboarding process for all new hires including staff, students, faculty and fellows.
Ensures timely review of job descriptions and completion of employee evaluations.
Coordinates all faculty onboarding.
Advises managers on visa issues and acts as a liaison between department, Human Resources and International Office. Runs and develops reports relating to payroll, new/term reports & emails, run standardized report for payroll to help teach where needed. Keep track of all FMLA processes, etc.
Performs other duties as assigned.
Preferred Qualifications
Knowledge of HR policies, procedures and compliance requirements.
Accountability and leadership experience must be demonstrated, along with the ability to exercise appropriate discretionary judgment in a politically sensitive environment.
Ability to establish effective working relationships in the absence of direct authority. Demonstrated ability to frame analytical questions and communicate the results.
Ability to interact with individuals at various levels including physicians, senior university staff, hospital and health system executives and employees.
Ability to work independently to meet project deadlines and preserve confidential information. Ability to manage multiple tasks.
Strong written and verbal communication skills and excellent organizational and planning skills. Working knowledge of Microsoft Office (particularly Excel) and Workday.
Required Qualifications
Equivalent of a Bachelor’s Degree in Business or Accounting with three to five years of related work experience.
Grade
G10
Salary Range
$47,300.00 - $78,200.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.
40
Position Summary
Leads key administrative and payroll support functions for the department.
Job Description
Primary Duties & Responsibilities
Supervises workflow of department payroll team; reviews and approves payroll-related business process transactions for the department. Assists in correcting or resolving pay or appointment changes, position management and job postings.
Assists employees and managers with Workday, payroll, policy and benefits questions.
Coordinates with Manager to evaluates and maintains policies and procedures related to payroll and administration to ensure consistency of practices across the Department and compliance with University guidelines and external regulatory agencies as well as efficiency and maximum automation.
Facilitates the onboarding process for all new hires including staff, students, faculty and fellows.
Ensures timely review of job descriptions and completion of employee evaluations.
Coordinates all faculty onboarding.
Advises managers on visa issues and acts as a liaison between department, Human Resources and International Office. Runs and develops reports relating to payroll, new/term reports & emails, run standardized report for payroll to help teach where needed. Keep track of all FMLA processes, etc.
Performs other duties as assigned.
Preferred Qualifications
Knowledge of HR policies, procedures and compliance requirements.
Accountability and leadership experience must be demonstrated, along with the ability to exercise appropriate discretionary judgment in a politically sensitive environment.
Ability to establish effective working relationships in the absence of direct authority. Demonstrated ability to frame analytical questions and communicate the results.
Ability to interact with individuals at various levels including physicians, senior university staff, hospital and health system executives and employees.
Ability to work independently to meet project deadlines and preserve confidential information. Ability to manage multiple tasks.
Strong written and verbal communication skills and excellent organizational and planning skills. Working knowledge of Microsoft Office (particularly Excel) and Workday.
Required Qualifications
Equivalent of a Bachelor’s Degree in Business or Accounting with three to five years of related work experience.
Grade
G10
Salary Range
$47,300.00 - $78,200.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.
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