Administrative Services Coordinator

HR NOLA Remote
administrative administrative services services coordinator coordinator management hr accounting data administrative sales project management human resources operations
January 20, 2023
HR NOLA
New Orleans, LA
FULL_TIME
$47000-55000/YEAR

Administrative Services Coordinator

The Administrative Services Coordinator handles the day-to-day operational activities, including project management, production, human resources, and accounting processes. We are in need of a supportive, motivated professional who thrives on creating a climate of inclusion, trust, and productivity. Ultimately, you’re responsible for continuing the success of our daily business practices — and ushering in a new era of growth at HR Nola. 

HYBRID POSITION - Must be located in the New Orleans area! No relocation offered at this time.

Objectives of this Role 

  • Assist CEO & Director of HR Operations with daily operational programs that produce organizational objectives. 
  • Administer all accounting practices including monthly billing, collections, and reconciliation. 
  • Coordinate employee activities, providing suitable resources and support for engagement. 
  • Establish and grow relationships with appropriate partners and vendors. 
  • Ensure all back-office administrative and accounting needs are met and run efficiently, either personally or through outsourced personnel.  
  • Provide HR project management assistance to track progress and data analysis. 
  • Ensure all client needs are met with monthly reporting and quarterly satisfaction surveys.  

 

Essential Job Functions

  • Provide appropriate data analytics of sales and productivity to management, including weekly reports. 
  • Process monthly AP invoices, compile billing data, customer reporting and customer collections.  
  • Create and maintain rolling 3-month sales forecast and target sales attainment plans in identified CRM platform. 
  • Organize, coordinate and participate in weekly Team meetings remotely. 
  • Support customer-facing operations, including human resources, accounting, sales, marketing, IT, and public relations. 
  • Maintain employee data, process bi-monthly payroll, provide monthly reporting for external vendors, and benefits management.
  • Onboarding of staff to include but not limited to new hire payroll and compliance documentation, HRIS profile set up and coordination and set up of technology systems.
  • Offboarding of staff in HRIS and all technology systems.
  • Support Leadership, HR Business Partners and Generalists with client set-up, creation of proposals and coordination of client information for internal systems (t-sheets setup), training certifications development and other duties as assigned.
  • Coordinate weekly and monthly content for social media, including relevant articles, client job postings, etc.
  • Organize and support team building activities.
  • Coordination of Newsletters.
  • All other duties as needed.

 

Competencies

  • Strong capabilities with database and information systems software, HRIS. 
  • Proven ability with accounting processes
  • Strong communication skills, verbal and written 
  • Strong customer service skills.

 

Skills and Qualifications Requirements

  • Two- or Four-Year Degree in Business, HR Management, or related field. 
  • At least 4 years of administrative support experience with a focus on human resources or related field 
  • Outstanding poise in a fast-paced, fast-growth business environment. 
  • Previous data analysis and project management experience. 

 

Work Environment

  • This position will be based out of our New Orleans, LA office and will support operations & staff in multiple states.
  • Must be willing and equipped to work remotely and on-site when needed.
  • Hybrid Schedule, with frequent on-site, in-office duties.
  • Regular Business Hours: Monday – Friday, 8am – 5pm.

HR Nola is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and the businesses we support.


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