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Assistant Director of Development, Resources And Planning

Harvard University Somerville, Massachusetts
assistant director management director fas assistant assistants fundraising a&d officers community support staff onboarding
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December 4, 2022
Harvard University
Somerville, Massachusetts
  • Job SummaryThis position will be based on our campus in Cambridge, MA. Alumni A airs and Development (AA&D) comprises the University Development O ce (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA).
  • There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.
  • Faculty of Arts and Sciences (FAS) DevelopmentFAS Development is responsible for the fundraising e orts supporting the Faculty of Arts and Sciences, including Harvard College, the Harvard John A. Paulson School of Engineering and Applied Sciences, and the Graduate School of Arts and Sciences.
  • FAS Development sta work with Harvard College donors, alumni, parents, and friends who provide critical support for the FAS and often for other parts of the University.
  • Summary: The Assistant Director is responsible for overseeing and managing a cohort of FAS Development Support Staff (grades 53 and 54).
  • This position ensures the frontline officers have the highest level of support while also providing an equitable and uniformly positive working experience in FAS Development for assistants.
  • Reporting to the Associate Director of Development, Resources and Planning, the Assistant Director works with the Associate Director to create a cohesive management structure for all frontline development assistants.
  • This includes goal setting and performance management, workflow management, learning and development, interim and permanent coverage assignments and hiring and onboarding, amongst other tasks.
  • This role is a great opportunity for someone who is interested in gaining management and organizational strategy experience.
  • The ideal candidate is mission driven and must be able to apply good judgement, be nimble, show discretion, be able to multi-task, prioritize workload, have strong communication skills, and pivot intuitively when asked to address urgent or emerging requests.
  • Position DescriptionThe list below covers the most significant responsibilities of the position.
  • However, it does not exclude other duties, the inclusion of which would be in conformity with the level of the position.
  • Manages the day-to-day operations of a cohort of development assistants including recruitment and hiring, onboarding, schedule and absence approval and identifying tools and resources for the development assistants to be successful.
  • Oversees the full-year performance management process for a cohort of development assistants, in consultation with the appropriate frontline officers and the Associate Director of Development, Resources and Planning.
  • Conducts check-in meetings with each development assistant within the cohort where topics such as workload, position satisfaction, performance, feedback and questions are discussed.
  • Meets periodically with frontline officers and management team of cohort to discuss performance and support needs of the assigned development assistant cohort.
  • Oversees the long term and interim support staff assignments as it relates to the assigned development assistant cohort.
  • Work with Human Resources in collaboration with the Associate Director of Development, Resources and Planning on performance concerns, employee relations issues, compensation, policy translation and compliance.
  • Collaborates with the Associate Director of Development, Resources and Planning on the partnership of both FAS Group Leader cohorts (Harvard College Fund and Donor Development & Services) to create a streamlined approach to Group Leader management and engagement.
  • Works closely with the development assistants, frontline officers, Talent Management, and the Associate Director of Development, Resources and Planning to identify training needs, skills enhancement, and professional growth opportunities for the assigned development assistant cohort.
  • Develops onboarding and training plans to ensure that each development assistant has the skills needed to ensure job success and to promote professional development.
  • Collaborates with the Associate Director of Development, Resources and Planning to schedule guest speakers and relevant presentations for the monthly development assistant cohort meetings for all frontline development assistants.
  • Assigns projects to support staff cohort on an as needed basis.
  • May have opportunity to manage more development assistants based on structural needs.
  • Additional Qualifications and SkillsAbility to work effectively and sensitively with staff during periods of significant change using creative problem-solving skills.
  • Excellent oral and written communication skills; knowledge of office management and computerized office procedures; demonstrated negotiating skills; ability to work effectively and with tact and discretion across the organization; ability to handle sensitive/confidential situations diplomatically; experience working successfully in an ambiguous environment; proven ability to take initiative and to work collaboratively with a variety of people and departments.
  • Previous experience managing is encouraged but not required.
  • Additional InformationThis position requires a 3 month orientation and review period.
  • Please include a cover letter with your application.
  • We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.
  • Harvard s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement.
  • AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization.
  • Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone.
  • AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.
  • To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at.
  • Harvard University Benefits: Information can be found at.
  • Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities.
  • If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
  • Vaccine Requirements: The University requires all Harvard community members to be fully vaccinated against COVID-19 and it is strongly encouraged to stay up to date with COVID-19 vaccine boosters.
  • Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
  • We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
  • EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
  • School/Unit: Alumni Affairs and Development Auto req ID: 60654BR
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