Recruitment Coordinator (Administration Specialist 1) Limited Duration

Initial Posting Date: 09/16/2022 Application Deadline: 10/02/2022 Agency: Department of Human Services Salary Range: $3,022 - $4,465 Position Type: Employee Position Title: Recruitment Coordinator (Administration Specialist 1) Limited Duration Job Description: We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply. Are you innovative and strategic, and talented for creative solutions to problems? Are you a detail-oriented administrative professional with a passion for human resources? Don't miss an opportunity to make an impact at the Oregon Department of Human Services. We are seeking a Recruitment Coordinator (Administration Specialist 1) to join our Recruitment team! The Recruitment Coordinator serves as the primary point of contact to log and assign requisitions to agency recruiters before the initiation of the recruitment process. You will have the opportunity to Collaborate with the Workforce Strategy Data Analyst to develop, search criteria and pull reports through Smart Sheets and Workday for the recruitment team to help highlight areas of improvement. This is a limited duration position scheduled to end one year from date of hire. Limited Duration employees eligible for benefits. Oregon Department of Human Services (ODHS), A place to belong and make a difference! When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity. Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision. We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice. We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more! What you need to qualify three years of clerical/secretarial experience that included: Two years at a full performance level performing typing, word processing, or other generation of documents AND lead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level. Essential attributes We are looking for candidates with: Verbal and written communication skills that include demonstrated experience being a responsive and reliable resource for others. Experience working successfully both with a team and independently, while managing your time efficiently, and meeting deadlines Proven experience, working in a high-volume environment with changing demands and priorities. Ability to promote a culture of equitable treatment and belonging. Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Your duties at a glance The Recruitment Team oversees the candidate and recruitment lifecycle for ODHS. Recruiters are tasked with developing positive and productive relationships with hiring managers to recruit, hire, and retain a high caliber workforce that is representative of the communities we serve. The Recruitment Team is tasked with aiding managers in drafting engaging job announcements, developing hiring and sourcing strategies and well as serving in an instrumental role as an advocate and consultant during the interview process. As a Recruitment Coordinator, you will: Regularly update the Smart Sheets Recruitment Tracker to create an efficient and effective end user experience. Forecast future updates to Recruitment Smart Sheets trackers to continue to improve system and workflow efficiencies. Actively track incoming hiring requests ensuring completion of all critical information is included to begin a new requisition. Serve as primary point of contact for hiring managers and position managers to answer questions regarding the recruitment process and route questions to appropriate recruiter for recruitment lifecycle specific questions. Develop reporting criteria to synthesize critical data points throughout the Recruitment Lifecycle to present to Recruitment & Class/Comp Manager and recruitment team lead. Work in conjunction with Recruitment and Class/Comp Operations Analyst to produce materials for hiring managers, Recruiters and Class/Comp Analysts. Working conditions This position will be eligible for remote work. Position requires the incumbent to work a professional work week, (typically Monday – Friday) where the hours of work may fluctuate on a daily and weekly basis. Requires working with a high volume of recruitments, multiple projects, and priorities, dealing with demanding issues, managing confidential information, working with conflicting and/or short timelines, and some travel. Is subject to fluctuating workloads, priorities in dealing with sensitive timelines and information. Occasional contact with angry or confused employees, clients, other agency representatives and members of the public. Occasional overnight travel may be required. Travel requires that the incumbent have a valid driver's license or an alternative form of transportation. How to apply & Requirements Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position. Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. A cover letter is not required for this application. However, you may attach one if you wish. This may help the manager understand better how you possess the essential attributes. Current State of Oregon employees: Apply via your employee Workday account. If you are not a current State of Oregon employee: view this application instructional video. After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process. Additional requirements: Finalists for this position will be subject to a computerized criminal history and abuse/neglect check. Fingerprints may be required. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment. The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States. Helpful information This position is represented by the Service Employees International Union (SEIU). This recruitment may be used to fill future vacancies. Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page. If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Sugei Hernandez via email [email protected] or call 971-375-8675 Please be sure to include the job requisition number.